Ad Hoc Jobs - Compliant Text Message Workflows for Subcontractor Truck Drivers

Managing overflow work and coordinating with subcontractors just got a whole lot easier. Ad Hoc Jobs is a powerful new feature designed to help you share jobs with external drivers who don't have a standard Allotrac.io account.

Dispatchers can now allocate and share individual jobs directly to subcontractors or casual drivers via text message. Drivers can view, acknowledge, reject, and start jobs through a mobile-first workflow—all without requiring full tenant onboarding.

This feature is built to support scenarios where a transport operator needs to use subcontractors, casual drivers, or one-off external drivers without fully onboarding them.

Text Message Based Job Sharing

Say goodbye to friction. Dispatchers can now send jobs directly to an external driver’s mobile phone. The driver receives a secure job invitation link that opens instantly into a dedicated mobile experience.

• Instant Delegation: Assign jobs to external drivers via a simple text message.
• Zero Friction: Removes the need for full user onboarding or app store downloads.
• Controlled Access: Provides temporary, limited access strictly to the assigned job.
• Rapid Scaling: Perfect for managing sudden volume overflows and quick subcontractor fufillment.
  
  

Streamlining the Subcontractor Experience

We’ve designed the workflow to be as smooth for the driver as it is secure for your business. Here is how it works:

1. Public Job Preview

The driver clicks the secure text message link to open a Public Job Preview. Without needing to log in, they can instantly review the pickup/delivery locations, item details, and scheduled times. If the job fits their schedule, they simply hit accept.

2. Secure Execution

Once accepted, a secure Auth0 login triggers a quick One-Time Password (OTP) to their phone. They complete the job via a mobile-optimised experience, providing your team with real-time tracking updates on your allocation screens.

3. Bulletproof Compliance & CoR

When handing jobs off to external parties, maintaining an audit trail is historically difficult. Because ad hoc drivers execute work through a secure, invitation-scoped workflow, every single action is logged. You get the precise documentation you need for compliance without the administrative overhead.

A Dedicated Place for Ad Hoc Contacts

You don't need to reinvent the wheel every time you hire a casual driver. Allotrac.io now allows you to store and manage external subcontractor contacts so dispatchers can quickly re-use known drivers during high-volume operations.

• Centralised Storage: Easily save driver names and mobile numbers.
• Automated Validation: Allotrac.io automatically validates each contact number to ensure successful SMS delivery.
• One-Click Allocation: Seamlessly assign saved Ad Hoc contacts to jobs directly from your planning and allocation screens.

Ready to scale your fleet effortlessly?

Log into your Allotrac.io dashboard today to explore Ad Hoc Jobs.